Custom portal & web platform development
When a programme outgrows Google Forms, spreadsheets and email threads, it needs one portal. We design and build portals that take in registrations and submissions, route them to the right reviewers, and report results as they happen.
- 7Portals and platforms designed and builtCase studies
- 1,000+Registrations through one portal, peak traffic without downtimeVadodara Hackathon
- Real timeResearch reporting that used to be quarterlyR&D Projects Portal
Who it’s for
A process that works for fifty people breaks at five hundred. Entries pile up in inboxes, reviewers work from different spreadsheets, and nobody has the full picture until it is too late to act on it.
- Competitions & hackathons
- Conferences & events
- Universities & research offices
- Programmes & enrollment
- Expert networks & directories
What we build
Registration & enrollment
Sign-ups, teams, eligibility and enrollment flows, with confirmations sent automatically instead of one by one.
Built forVadodara Hackathon AERAL
Built by us
7 builds
Portal design · Submissions · Judging workflow01Toycathon
Traceable submissions and consistent judging, in place of a manual process.Ed-tech / Innovation · 2024Read the case study
Enterprise build · Workflow automation · Reporting02R&D Projects Portal
A whole research pipeline digitised: quarterly reports became real-time visibility.Higher education · 2024Read the case study- Vadodara HackathonPortal development · Registrations · Live results03
Vadodara Hackathon
Thousands of participants in one journey, through peak traffic without downtime.Ed-tech / Events · 2024Read the case study 
Platform build · Paper submissions · Multi-event04Conference Central
Every academic event on one platform, with the per-conference setup cost gone.Academic / Events · 2024Read the case study- EventumFull-stack build · UI/UX design · Organiser dashboard05
Eventum
Three disconnected tools replaced by one, and 3x the on-time registrations.Event technology · 2024Read the case study - Portal development · Enrollment flow · Program showcase06
AERAL
Informal phone enquiries became structured digital leads with faster follow-up.Education technology · 2024Read the case study - Consultancy ConnectPortal development · Directory · Inquiry routing07
Consultancy Connect
Experts became findable and enquiries route themselves to the right desk.B2B / Institutional · 2024Read the case study
How a portal gets built
- 01
Map
We walk through the process as it runs today, every form, inbox and spreadsheet, and agree what the portal replaces.
- 02
Design
Screens for each role (applicant, reviewer, organiser, admin), reviewed with you before code is written.
- 03
Build
Built in stages you can click through on a preview link, and tested for your busiest day.
- 04
Launch & run
We launch, watch the first live cycle closely and stay on for support.
Questions
How much does a custom portal cost?
It depends on the roles, workflows and integrations involved. After a short call we send a written quote with milestones, so you know the cost before work starts.
How long does it take?
It depends on scope. The quote comes with a timeline, and for an event or an intake we plan backwards from the date it has to be live.
Will it hold up on our busiest day?
That is planned for from the start. The Vadodara Hackathon portal took thousands of participants through registration and live results at peak traffic without downtime.
Can we use it again next year?
Yes. Portals are built to run the next edition without a rebuild, and Conference Central runs several conferences on one platform.
Who owns the finished work?
On final payment you receive full usage rights to the deliverables for your business. If you need the source code transferred to you outright, we write that into the contract.
Do you support it after launch?
Yes. Support and maintenance run on a plan agreed with the project, so fixes, updates and new features have a clear owner after launch.
Something we haven’t answered? info@kreativeknotmedia.com
A process that has outgrown its spreadsheet?
Tell us how it runs today and when it needs to be ready.
Start a project